Senior Project Coordinator (Remote, LATAM)

About the role

The Remote Project Coordinator supports the domestic Project Management team by overseeing the administrative, documentation and scheduling lifecycle of assigned projects, from initiation to closeout. The position is 100% remote in LATAM, with working hours based on the US Central Daytime Time Zone.

Key responsibilities

• Attend virtual pre-bid and project meetings, take notes and provide administrative support
• Review project documentation within 48 hours of sale and draft agendas for Pre-Construction meetings
• Distribute a Job Foreman Packet and prepare a project plan and schedule at least one week before project start
• Coordinate material orders, verify supplier quotes against budgets, and draft the Site Staging Plan and Material Delivery Schedule
• Verify safety plans, hazard assessments and sub-contractor agreements, and coordinate permits, insurance certificates and bonds
• Generate and submit change orders and RFIs within 48 hours of notice, and compile weekly progress reports
• Review job costs, invoices and budgets, update schedules weekly in project management software, and report completion status to Accounting one week before billing
• Draft customer and contractor communications within 24 hours, compile post-job evaluation data, and manage closeout documents and warranty payments
• Manage administrative tasks for several projects at once

Required profile

• Bachelor's degree in Business Administration, Construction Management, Project Management or a related field (preferred)
• 3-5 years of experience in project coordination, administration or the construction/trade industry
• High-speed internet and availability to overlap with Central Daylight Time

Required skills

• Google Workspace and Microsoft Office
• Buildertrend
• Project management software such as Procore or BIM360

What we offer

• Competitive compensation paid in USD
• 20 days of paid time off per year
• Professional growth opportunities and company-provided equipment