Administrative Assistant (Accounts Receivable & Admin Support)

About the role

We are seeking an Administrative Assistant to support our Finance & Administration department. The role focuses on managing customer accounts, issuing accurate invoices, and assisting with the collection of receivables for our aviation and catering operations.

Key responsibilities

• Prepare and issue customer invoices accurately and on time.
• Review boarding bills, contracts, delivery records and other supporting documents before entering them into the accounting system.
• Verify prices, taxes and charges prior to invoicing.
• Investigate and correct invoicing errors promptly.
• Maintain accurate customer account balances in the accounting system.
• Reconcile customer accounts monthly and compare statements with company records.
• Ensure all adjustments are properly supported and authorized.
• Reconcile the Accounts Receivable module to the General Ledger.
• Monitor the Accounts Receivable aging report and follow up on overdue balances.

Required profile

• Detail‑oriented individual comfortable working in a diverse, multicultural environment.
• Strong analytical mindset to investigate discrepancies and resolve account issues.

Required skills

• Proficiency with an accounting system (Accounts Receivable module).
• Understanding of General Ledger reconciliation processes.