Administrator

About the role

The Administrator will coordinate and manage daily administrative activities, providing essential support to management and staff. This role ensures smooth department operations, handling everything from office logistics to meeting facilitation while complying with company policies and HSE/IMS requirements.

Key responsibilities

• Coordinate day‑to‑day administrative tasks and support staff.
• Manage office supplies, equipment, and general office needs.
• Handle telephone calls, correspondence, enquiries, and routine communications.
• Organise meetings, conferences, interviews, training sessions, and other events.
• Provide calendar and administrative support to executives and senior management.
• Prepare agendas, presentations, minutes, action trackers, and follow‑up reports.
• Draft and edit correspondence, reports, presentations, and other business documents.
• Coordinate weekly leadership reports, monthly updates, and other management information.
• Support leadership meetings, strategic planning sessions, and annual events.
• Assist with employee orientation, onboarding, and training resources.
• Maintain policy manuals, procedure manuals, records, and controlled documents.
• Ensure accurate filing, document control, and information dissemination.
• Utilise SAP/ERP and Microsoft Office applications for administrative tasks.
• Support HSE initiatives, safety awareness, incident reporting, and IMS requirements.
• Perform other administrative duties as assigned.

Required profile

• Bachelor’s degree in business administration or a related field.
• Minimum 5 years overall work experience.
• At least 3 years of relevant administrative experience.
• Previous experience supporting senior management is preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• SAP/ERP systems